Posted by Executive Assistant Job Description
An Executive Assistant is a professional who manages the schedules and communications of a company’s top executives. They arrange meetings and business events and prioritize emails and telephone conversations.
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Executive Assistant responsibilities include:
- Serving as a liaison between executives, employees, clients, and other external partners.
- Managing the accurate and timely movement of information
- Managing executives’ schedules and arranging appointments
Job Brief
We seek an Executive Assistant to execute various administrative tasks and support our company’s upper-level management.
The Executive Assistant manages calendars, arranges travel, and creates expense reports. To succeed in this position, you must be well-organized, have excellent time management skills, and be able to act independently.
You will ultimately contribute to the efficacy of our business by providing executive members with personalized and expeditious support.
Responsibilities
- Serve as the liaison between executives, employees, clients, and external partners.
- Manage information flow accurately and on time.
- Manage executive schedules and arrange meetings.
- Make travel and lodging preparations.
- Compile daily expenditures and produce weekly, monthly, and quarterly reports.
- Monitor the performance of other administrative personnel.
- Assume the role of office manager by maintaining office supply inventory.
- Format information for internal and external communication, including memoranda, emails, presentations, and reports.
- Keep records during meetings.
- Screen and direct telephone conversations and distribute mail
- Maintain and organize the office file system.
Requirements and Skills
- Experience as an Executive Assistant, Personal Assistant, or in a comparable capacity
- Excellent Microsoft Office expertise
- Exceptional organizational and time management abilities
- Familiarity with office devices and software (such as e-calendars and photocopiers).
- Outstanding verbal and written communication abilities
- Discretion and confidentiality
- SPM
- PA certification or degree is a plus.
Salary Range
The average monthly salary for Executive Assistant jobs in Malaysia ranges from RM 3,500 to RM 4,500.
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