Posted by Secretary Job Description
A Secretary is an office professional who performs administrative duties. Their responsibilities include file organization, document preparation, office supply inventory management, and appointment scheduling.
This Secretary job description template is optimized for posting on online employment boards or careers pages. It can be easily modified to meet your company’s needs.
Secretary responsibilities include:
- Accepting phone conversations and rerouting them as needed
- Manage the daily, weekly, and monthly schedules and schedule new meetings and appointments.
- composing and distributing letters, memos, and forms
Job Brief
As Secretary, you will provide clerical and administrative support to optimize office workflow procedures.
You will assist colleagues and executives with planning and dissemination of information.
All questions, comments, and complaints will be directed to you. You will play a crucial role in the company’s workforce.
Responsibilities
- Answer telephone messages and reroute them as required.
- Manage the daily, weekly, and monthly schedules and schedule new meetings and engagements.
- Create and distribute letters, memos, and forms.
- Maintain employee, customer, supplier, and external partner contact information.
- Facilitate and assist in the preparation of periodic reports.
- Establish and manage an organizing system.
- Check the inventory of office supplies frequently and place orders as needed.
- Make travel preparations
- Report expenses and provide documentation
- Perform intermittent receptionist duties.
Requirements and Skills
- Proven experience as a Secretary or Administrative Assistant is required.
- Knowledge of office organization and optimization strategies
- Excellent multitasking and time management abilities
- Excellent verbal and written communication abilities
- Integrity and proficiency
- Knowledge of Microsoft Office
- SPM
Salary Range
The average monthly salary for Secretary jobs in Malaysia ranges from RM 3,200 to RM 4,800.
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