Posted by Office Clerk Job Description
An Office Clerk is a professional who performs various office-related duties, such as typing documents, answering telephone calls, and filing documents. The specific responsibilities vary depending on the employer’s requirements for each position.
This Office Clerk job description template is optimized for posting on online job platforms or careers pages. It can be easily modified for your firm’s specific needs.
Office Clerk responsibilities include:
- Maintaining files and records to ensure they are current and readily accessible.
- Prepare and distribute outgoing and incoming mail.
- Answering the telephone and taking messages or transferring calls to the appropriate colleagues
Job Brief
We are seeking a competent Office Clerk to provide administrative and clerical support for our offices. You will be responsible for various office tasks, including filing, phone answering, and rudimentary bookkeeping.
An efficient office clerk can contribute to the smooth office administration by working diligently. You must be dependable and diligent, with excellent communication abilities. Additionally, the optimal candidate will have knowledge of office equipment and procedures.
Responsibilities
- Maintain files and records so that they are accessible and up-to-date.
- Sort incoming mail and distribute it while preparing outgoing mail (envelopes, shipments, etc.).
- Answer the telephone to receive messages and forward calls to the appropriate colleagues.
- Utilize office equipment like photocopiers, printers, etc., as well as computers for word processing, spreadsheet creation, etc.
- Perform fundamental accounting duties and issue invoices, checks, etc.
- Take minutes of meetings and dictations.
- Contribute to office administration and organization.
- Monitor office supply inventories (paper clips, stationery, etc.) and report any shortages.
- Assist with travel arrangements and venue reservations for conferences and events.
- Perform other designated office duties.
Requirements and Skills
- Proven experience as a secretary or in another administrative role
- Knowledge of office procedures and accounting fundamentals
- Knowledge of office equipment and procedures
- A typist with expertise in stenography and taking dictations who types quickly.
- Excellent knowledge of Microsoft Office
- Outstanding communication abilities
- Excellent organizational and multitasking skills
- SPM
Salary Range
The average monthly salary for Office Clerk jobs in Malaysia ranges from RM 1,700 to RM 2,200.
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